How to configure email notifications in Odoo using Gmail and Microsoft 365 SMTP servers.

Here’s how you can configure email notifications in Odoo using Gmail and Microsoft 365 SMTP servers.

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1. Gmail SMTP Setup

Configuration Steps:

1. Navigate to Odoo Email Settings:
   • Go to Settings > Technical > Email > Outgoing Mail Servers.
   • Click Create.
2. SMTP Details for Gmail:
   • Description: Gmail SMTP
   • SMTP Server: smtp.gmail.com
   • SMTP Port: 587
   • Connection Security: STARTTLS
   • Username: Your Gmail address (e.g., [email protected]).
   • Password: Your Gmail account’s App Password.
3. Enable App Passwords:
   • Go to Google Account Settings.
   • Enable 2-Step Verification.
   • Generate an App Password for Odoo and use it as the SMTP password.
4. Test Email:
   • Click Test Connection to ensure the setup works.
   • If successful, Gmail is ready to send email notifications.

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2. Microsoft 365 (Outlook) SMTP Setup

Configuration Steps:

1. Navigate to Odoo Email Settings:
   • Go to Settings > Technical > Email > Outgoing Mail Servers.
   • Click Create.
2. SMTP Details for Microsoft 365:
   • Description: Microsoft 365 SMTP
   • SMTP Server: smtp.office365.com
   • SMTP Port: 587
   • Connection Security: STARTTLS
   • Username: Your Microsoft 365 email address (e.g., [email protected]).
   • Password: Your Microsoft 365 account password or an App Password.
3. Additional Microsoft 365 Configuration:
   • Ensure SMTP is enabled for the account in the Microsoft 365 Admin Center.
   • If Multi-Factor Authentication (MFA) is enabled:
     • Generate an App Password in the Microsoft 365 Security settings and use it for SMTP.
4. Test Email:
   • Click Test Connection to verify the setup.
   • If successful, Microsoft 365 is ready to send email notifications.

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Example Email Notification

• Use Case: Notify when a new sales order is confirmed.

1. Go to Technical > Email > Templates.
2. Create a new template for the Sale Order model.
3. Define the email subject and body:
   • Subject: Sales Order Confirmation - ${object.name}
   • Body:

     Dear ${object.partner_id.name},
     
     Your sales order ${object.name} has been confirmed.
     
     Regards,
     The Odoo Team
     

4. Link the template to automated actions if required.

Would you like assistance with testing or setting up a specific template?